HRIS: A Software to Manage, an Asset for Success
HRIS, Four letters, a ton of benefits! Initiates know that we are talking about a “Human Resources Information Systems”. Today, this type of HR software is becoming more and more popular within companies. But how does it work in practice? And what benefits does it bring both to the employer and the employees? If HR management has long been based on the intervention of people at the frontline of modern management, software solutions now make it possible to create an even more accessible, more efficient, and more comfortable approach to HR management.
Not all companies have a developed and efficient human resources management department. Some use external firms. Others rely on the managerial skills of their most senior managers or employees, which are limited and exhaustible in the long run. The latter approach, which is not very structural, unfortunately often proves to be counterproductive. Not to mention the fact that when in contact with poorly adjusted information and management tools, many employees lose their effectiveness.
In 2014, a survey conducted by the American website salary.com showed that 89% of workers “would lose time at work every day”. The detailed figures showed that 60% of respondents “lose 30 minutes to an hour a day, 16% … around two hours, and 2% … five or more hours a day”.
While there are many causes for these time losses, the expansion and multiplication of communication channels and meetings are undoubtedly major factors. Of course, the situation does not only depend on the human resources policy in place. However, with an HRIS, a company can efficiently address the issue. Why? This type of software provides managers with optimal tools to analyze employee activities and decide on the best actions and strategies they should set up.
A tried-and-true system
HR software solutions are popular all across the world and integrate talent sourcing, recruitment, salary management, performance review, employee career and skills development, centralized HR records, and dashboards… The list goes on and on!
While the implementation and control of the software is the responsibility of both the HR department and the company’s computer specialists (with the help of consultants), the HR tool is collaborative and therefore accessible to employees. Therefore, your workforce acquires autonomy for PTO and absence requests and can provide confidential responses to surveys related to the work environment.
This way, the system frees HR managers from tedious and repetitive tasks and allows them to focus on strategy. In addition to the basic tools, which include the management of social benefits (retirement savings plans, profit-sharing, health insurance, etc.), payroll, allowances, and schedules, HR technology allows for remarkable time and productivity savings. HR software solutions are undoubtedly essential management and evaluation tools for employee engagement and for more efficient recruiting practices.
A win-win situation
When you look at the many other benefits of HR software, you’ll see that it fits in with the major trends that information technology is driving: sustainable development, elimination of paper processing and endless filing, data security, ease of use, connectivity at all times and on any platform.
Furthermore, investing in such software meets the needs of all companies for whom cost and time savings (including hiring deadlines), performance management, reduction of error rates in manual administrative tasks, and increased productivity represent daily and long-term challenges. As two experts already concluded in the magazine Management & Avenir in 2010, “setting up an HRIS means driving change, integrating complexity, ensuring the consistency of actions, adjusting the speed of change, managing information, and finally learning to learn continuously”. The best conditions for success, in short!
Folks RH can help you structure human resources management and maximize your productivity. Discover their HR software and its powerful features!
