New Era: The 4 Essentials of Digital Era Archive Storage
Australia has seen multiple corporations fall victim to hackers in the last year. We are now fully aware of the situation’s brutal reality: our information is compromised. Yes, it seemed that no organization was safe from hacking in 2022, and the Australian consumer ended up worse off for it.
This is just a timeless reminder of the imperative need for proper document storage. Not only does it safeguard your organization from hackers, but it also helps your office become paperless, meet the right compliance standards, maintain business continuity through backups and organize your documents – it does everything, basically!
But any business owner who has enlisted this imperative service for their organization will tell you one thing: you need the right solution. It can’t be a two-bit operation – it simply must contain the correct safety pillars, the four of which we will discuss below.
4 Essentials of Digital Era Archive Storage
1. Access rights & Encryption
The best archive storage Australia has will contain the following:
- Authentication: Every employee should be granted document access with property authentication methods.
- Data traffic: It should contain a highly secure HTTPS protocol to move data as opposed to HTTP.
- Access control: It should contain numerous access levels based on departments and roles within those departments.
- Encryption: Each piece of data should be secured according to relevant data encryption methods as this is essential to protecting confidential information.
2. Redundancy & virus protection
Redundancy and virus protection ensure correct business continuity whilst protecting data sets and should include the following.
- Data redundancy: Various data redundancy iterations ensure data can be restored even in the event of unavailable active systems. It should at least be stored with backups in multiple locations.
- Malware protection: The best document storage methods contain built-in features to enhance data protection.
3. Data separation & sovereignty
Data sovereignty is essential to protecting your information, whilst separation ensures that customer information is always private:
- Data sovereignty: Maintaining data within the organization is essential, whilst cloud and archive storage providers must ensure data backups are available within these borders to protect customer information.
- Data separation: Customer information should be completely separate from the archive provider’s software system data.
4. Auditing & Integrity
Document integrity essentially entails protecting a document from impairment. This process is essential in providing a document’s safety:
- Change logging: The best solution requires recordings of every document change and access to produce a complete track record for audit preparation.
- Version management: The correct version management procedures must be in place to ensure easy document change access. What’s more, it means that you’ll only ever edit the most updated version. Finally, you will always be able to access the original document when it comes to audit time.
- Electronic signatures: The perfect process will also allow secure electronic document signing.
They are essential for the most robust solution
These essentials should be incorporated into every Australian organization’s safety solution. They are imperative to ensuring consumer and company information is safeguarded from the myriad threats facing corporations and the consumer in the digital era.
Companies are well aware of the growing threat from hackers, malware, ransomware, etc., and should take the proper steps to protect themselves and their trusted customers from these threats. After all, you don’t want the embarrassment and skepticism that comes from a serious data breach – we have all seen how detrimental that can be for Australian companies.
As such, it may be time to consider enhancing your security service to ensure comprehensive customer safety!
