How Do Teams Organise Their Remote Work?
In 2019 COVID broke down, and the whole world had to find new ways to work and live. Since the pandemic doesn’t seem to stop in upcoming years, companies decided to switch their work into remote mode. While some believe it was only a temporary measure, in 2022, most companies all across the world will work remotely.
Even though young companies and startups were more flexible in this decision and quickly organised the work, market giants and those who have never thought about remote work struggle with new changes. Luckily, the tech market also moves rapidly and provides different solutions for those teams working remotely today and further.
Now remote collaboration and digital corporate cultures seem to be the foreseeable future. Regardless of how and when the COVID pandemic story unfolds, one thing is clear now: businesses are still adapting their operations to the new normal of “remote” work. And remote work is the future for over 70% of companies on the market.
Since it could be hard for some to figure out how they can boost their processes in this remote situation, we collected the best tips from market leaders that help you create more fruitful and productive communication within teams.
Useful Tips For Creating Communication With Teams
Take Care Of Workplace Set-Up For Everyone
Since the HR department is responsible for people management, this team should create a workplace for everyone in the company when organizing remote work. The remote conditions can be an excellent choice for HRs to show the company’s care about all employees, especially when they need help.
We recommend you start with simple things. The first thing to consider is to provide computers and monitors for those who can’t afford this. If you want to turn the process into remote mode, you will need to make sure each member is fully equipped for telecommuting. Therefore, your company needs to finance the workplace setup.
Use Benefits Of Technology
The tech world has been prepared for worldwide changes in many spheres and brought a lot of ways businesses can use digital products to organize efficient and hassle-free remote work. Today you can find a variety of team management, communication applications, and employee management platforms that help in almost every process of your previous work.
You can also consider Slack as a great communication tool for smooth online collaboration. Trello helps in organizing the work of various teams. Jira is great for planning and task management. Finally, Zoom and Google Meet are used all across the world for video and audio calls.
Daily Meetings For All Company Members
Since regular meetings have always been a common practice offline, it is vital to save this tradition even in the online format. In addition, it has also been shown to help employees feel that they are not alone and boost the overall well-being of the team. Regular meetings can be done via Zoom or Google Meet and used for discussing tasks, deadlines, news in personal life, and even after-work meetings for better employee engagement.
Organize Regular Check-Ins
Alongside daily team meetings, it is vital to organize personal 1:1. Here, an employee should have a chance to speak only with the manager or mentor to resolve questions (especially during onboarding), set plans for the future week, check the results from the previous weeks, set rocks, etc. One-on-one meetings are designed to support every team member by offering needed help or giving feedback to guarantee professional growth.
Use Various Techniques
While meetings play a great role, they should always bring value to the business and the overall company’s goals. Therefore, it is always recommended to create a structure of the meeting using various techniques, like the EOS program. This will increase team productivity, make it clear for employees what goals the company follows, ease the process of resolving issues and make sure everyone stays informed about changes that affect the working process.
Planned Timelines For Implementation
When working remotely, it could be hard to keep the lifestyles of a large team in sync and smooth. Therefore, you can determine the deadlines for every new implementation of change that should be done and discussed. This is especially vital for IT companies who are always required to finish tasks according to clients’ timelines. For example, Jira is a great tool that helps set up task boards for all team members and store information about each task in one place for higher convenience.
Keep The Team Involved
People have been shown to be more organized when working at the office. Therefore, the HR department will need to ensure that the team is still involved in all processes and engaged in performing high-quality work. Here you can perform lifestyle meetings, discussing what is happening in the lives of employees. You can offer to play a game online. Create 1:1 meetings to ask every person how he feels, how is the process, what they like, and what they want to change.
Sustain Corporate Culture
While the pandemic caused many problems for most businesses, it also put their values to the test. However, employees can now clearly see how the company will care about the teams and what values will work in a critical situation.
Even though the meaning of the company’s culture has always been underestimated, COVID-19 gives the term a completely refreshing meaning. So now, every business that wants to operate efficiently informs all employees about values and keeps them in mind when offering products and services to the market.
Final Thoughts
Shifting to remote work has become a challenging task for many companies. However, as we can see now, remote collaboration is even more convenient and efficient for many employees all across the world. Nevertheless, it can become efficient only when properly organized using the latest tech tools and tips that we described in this article.
