10 Professional Fax Cover Sheet Templates in 2024
Sending a fax document is not just about the process. You need to have a proper document with an attractive page layout. Hence, you would have a cover sheet template that makes it easier to protect and arrange your information for the fax document. In this article, we will share 10 professional fax cover sheet templates that give a professional touch to your papers.
We will discuss every part of a fax cover sheet that will help you draft better fax documents in 2024 and beyond.
You can get your fax cover from the official website of CocoFax ( An online fax service for small and large businesses).
What is the Fax Cover Sheet And Where is it Used?
The fax Cover Sheet is the first page of every faxed document sent through any medium. The use of this sheet is to mention the details of the fax document attached to it. Additionally, it has the business name and address of the sender and receiver. It is a professional way to send your documents to a company.
It also includes the comments on the document that briefs the receiver about the information on the main sheet. All these cover sheets require a proper template to arrange the details.
Hence, all businesses give importance to the fax cover sheet for business purposes. It helps them decide whether the document is worth going through or not.
A fax Cover Sheet is used in every fax that is shared with an online fax service or a fax machine. However, only a few of the websites offer cover sheet templates with their services. Hence, it is crucial to have some templates ready for different types of documents.
Tip: You can create a CocoFax account and use their cover sheet templates for all types of documents. Subscribe to their 30-day free trial and use as many templates as you want.
Can You Use the Same Template for All Fax Documents?
It depends on the design of the fax cover sheet template. Usually, a general template can be used to send different types of fax documents. However, it depends on individual choices and business relations to choose template designs.
Many creative designs make your document look more attractive. On the other hand, there are some specific templates for a fax cover sheet that can be used for legal faxes. Hence, it is better to go through all the fax cover sheet templates and decide the most relevant ones for your use.
What to Include in a Fax Cover Sheet?
Every fax cover sheet has a different design and layout. However, a professional cover sheet must have the following:
Letterhead
It is the topmost section of the cover sheet. You can mention your business name and address here for the receiver. It is necessary to add a proper business address along with the ZIP code here.
Receiver’s Information
After the letterhead, you need to mention the Name, Post, and Address of the receiver. It helps a company to decide who should receive the document to handle it properly.
Subject
Here you can describe the motive behind sending the document. It can brief the receiver about your proposal and how the receiver should consider it. This section helps them decide whether to read or reject it.
Call To Action
The call to action part describes how they can get back to you. Additionally, it gives the receiver a reason to reply to your document and to proceed with your proposal. A Call to action can do wonders for a business firm.
Is it Important to add a fax cover sheet With fax?
There are no legal reasons to add a fax cover sheet to your document. You can still send a document through a fax machine without adding any type of cover sheet. However, the receiver can be confused with the document and would not understand why you have sent it to them.
A Fax paper without a cover sheet is like an email without a subject heading. The reader will be confused and may end up ignoring your fax document. Here are some of the reasons why it is necessary to add a cover sheet to every fax:
It Looks Professional
Sending a business letter needs some etiquette. Adding a cover sheet to your fax document shows that your document is crucial and must be handled properly. That way, you can stand out of the hundreds of fax documents initiating the same business offer.
Most of the large businesses directly reject fax if it does not have a cover sheet. Hence, it becomes crucial to add a cover sheet with every fax you send.
It Protects The Document
Sending a document without adding the cover sheet may expose your confidential data. You can not decide the person who will collect the fax from the fax machine. Hence, you would not want to share the paper details before it reaches the right person.
A cover sheet works as a guard to your document’s confidentiality. No one other than the right person can check the document without doing it intentionally.
Helps in delivering the Paper to the Right Person
The importance of a cover sheet can be realized when a company has a joint fax machine for all departments. In this scenario, you must attach a cover sheet to make sure the document reaches the intended person.
You can clearly state the name and designation of the receiver on the cover sheet. Hence, it increases the chances of hearing back from the person immediately.
Saves Time And Efforts
Sooner or later, a company will find out the reason and goal of a fax document they received. However, adding a cover sheet will save them all this effort and time. It may not directly impact you, but their reaction to that fax document might not be in your favor.
Final Words
You can use any of the fax cover sheet templates that we mentioned in this article. They will help you explain your document in an organized way. Additionally, it helps in sending the document to the right person.
You can also check out CocoFax’s website to browse hundreds of fax cover sheet templates for free. This online fax service has created many templates for its users.
